Built for small teams
Payroll for 5-person teams, from $35/cycle.
No setup fee. No monthly subscription. Cancel anytime. Pay only when you run payroll.
Pricing
Pay for what you run.
Standard run
Monthly or semi-monthly payroll runs.
- Direct deposit
- Federal + state tax filing
- W-2 preparation
Frequent runners
For 24 to 26 runs per year.
- Everything in Standard
- Lower base fee per run
- Best for 5 or more employees
5 employees, monthly: $48.75 per run ($585/year) vs Gusto at $79/month ($948/year). You save $363/year.
Who this is for
- 1 to 15 employees
- US-based business
- Monthly or semi-monthly payroll
- Tired of paying a monthly fee whether payroll runs or not
Not the right fit
Businesses running weekly payroll for 20 or more employees may find a flat-rate subscription cheaper. If your team is large and your schedule is weekly, run the math first. We are built for the business that runs payroll once or twice a month and resents paying $80 every month whether payday happens or not.
How it works
Three steps. First payroll this week.
Add employees
Enter your team once. Names, pay rates, direct deposit info. Takes about 10 minutes per employee.
Run payroll
Review hours, approve pay, submit. Most runs take under 15 minutes. Deposits hit accounts the next business day.
Taxes filed automatically
Federal and state payroll taxes are calculated, deposited, and filed on your behalf. Every run.
Features
Same-day direct deposit
Employees get paid the next business day — or the same day with same-day ACH. No checks to print, no trips to the bank. Direct deposit confirmation goes to you and to each employee.
Automated tax filing
Every payroll run calculates, deposits, and files your federal and state payroll taxes automatically. No quarterly scrambles. No missed deadlines. The filings happen on your behalf, every time.
Year-end W-2 support
Add the $99 year-end package and your W-2s are prepared, printed, and mailed to employees before the January deadline. Includes a full year-end tax package and one priority support session.
What customers say
Numbers they named themselves.
- ★★★★★
"We have 7 employees and were paying $94/month to our old provider whether payroll ran or not. We run monthly, so PayMate HR costs us $54.25 per run — we saved over $600 last year and setup took one afternoon."
Teresa M.
- ★★★★★
"I run a small landscaping crew, so hours vary every week. The timekeeping add-on means I stop doing the math by hand. First payroll took 12 minutes. Previous system took me two hours."
Roderick S.
- ★★★★★
"I pay four contractors and was terrified about 1099s every January. PayMate HR files them automatically. The $20 flat rate per run is the most honest pricing I've found — I know exactly what I'm paying before I click anything."
Amara N.
- ★★★★★
"Switched from a big-name provider after our fee crept from $45 to $82 a month over three years. Our payroll runs once a month for 4 employees. PayMate HR charges us $46 per run — half of what we were paying for a subscription that ran whether we used it or not."
Daniel F.
Works with
Frequently asked
Answers, up front.
What if I run payroll bi-weekly?
The Frequent Runners plan drops the base fee from $35 to $28. If you run 24 to 26 times a year, the per-check rate stays the same at $2.75. For 5 employees running bi-weekly, that works out to $41.75 per run instead of $48.75.
Do you handle multi-state payroll?
Yes. State tax filing is included for all active states where your employees work. You enter where each employee is located, and the compliance engine handles the rest.
What's included in the base fee?
Direct deposit for all employees, federal and state payroll tax filing, and W-2 preparation at year-end. No add-ons required for basic compliance. The $99 year-end package adds W-2 mailing and a priority support session.
How do I get help if something goes wrong?
Email support is included with every account, typically within one business day. Priority support is available with the Annual Payroll Support add-on. For urgent matters during a live payroll run, phone support is accessible from the run confirmation page.
Is my payroll data secure?
All data is encrypted in transit and at rest. Bank account numbers and tax IDs are stored in tokenized form. We do not sell or share employee data with third parties.
Can I switch from my current provider?
Yes. Migration is straightforward. You export your employee records from your current provider, import them here, and your first payroll run is typically ready within one to two business days. We can also migrate year-to-date tax totals so your W-2s are accurate at year end.
Run your first payroll this week.
Set up takes one afternoon. No contract, no monthly fee.
Run your first payroll free